Privacy Policy

1. Introduction

Welcome to When. We respect your privacy and are committed to protecting your personal data. This privacy policy explains how we collect, use, and protect your information when you use our polling service.

2. Information We Collect

2.1 Information You Provide

• Poll Information: When you create a poll, we collect the title, description, and date options you provide
• Response Information: When you participate in a poll, we collect your name and availability responses

2.2 Automatically Collected Information

• Cookies: We use essential cookies for session management and user preferences (see our Cookie Policy)
• Local Storage: We store your theme preferences and poll list locally in your browser

3. How We Use Your Information

We use the collected information to:

• Provide and maintain the polling service
• Display poll results to participants and organizers
• Manage poll access and permissions
• Remember your preferences and settings

4. Data Storage and Security

Your data is stored securely on our servers. We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction.

5. Data Retention

We retain poll data as follows:

• Active polls are retained indefinitely until deleted by the organizer
• Inactive polls (no activity for 30+ days) may be removed through automated housekeeping
• You can delete your poll at any time using the management token

6. Your Rights (GDPR)

If you are in the European Economic Area, you have the following rights:

• Access: Request access to your personal data
• Rectification: Request correction of inaccurate data
• Erasure: Request deletion of your data (use the delete poll function or contact us)
• Objection: Object to processing of your data
• Data Portability: Request a copy of your data

7. Sharing Your Information

We do not sell, trade, or rent your personal information to third parties. Poll data is visible to:

• Poll participants who have the poll link
• Poll organizers with the management token

8. International Data Transfers

Your data may be processed and stored on servers located outside your country. We ensure appropriate safeguards are in place for such transfers in compliance with GDPR.

9. Changes to This Policy

We may update this privacy policy from time to time. The updated version will be indicated by the "Last updated" date at the top of this document.

10. Contact Us

If you have questions about this privacy policy or wish to exercise your rights, please contact us through the poll management interface or create an issue on our repository.